Executive Assistant (Senior) - JHB

Job description

As an Executive PA the operational side of this position requires admin, accuracy and strong attention to detail; you will be a well-organised individual with the ability to multitask on various levels. Responsible for all private/confidential matters, secretarial and filing. This includes typing and the management of telephone calls, visitors, appointments, travel arrangements, confidential filing and delegated routine correspondence.

Key responsibilities

• Diary management for two Executives

• Screening of calls and e-mails

• Office management

• Dealing with various business stakeholders

• Maintain manual and electronic filing systems

• Coordinate and manage various administrative tasks (meeting scheduling, workshop/conference planning, coordination of board reports)

• Ordering and managing stationery requirements

• Provide general assistance to directors – where necessary out of office duties i.e. shopping, etc.

• Prepare presentations and coordinate functions or events

• Travel Arrangements for both executives

• Develop and support an effective, cooperative working relationship with the Executive teams and the rest of the business

• Interact confidently with people at all levels in the business

• Back up support in general office management



• Matric

• Secretarial diploma

• Minimum Five years of PA experience at executive management level

• Good command of both written and verbal English, including business writing ability

• Excellent computer skills (MS Office: MS Excel, MS Outlook, MS Word and MS PowerPoint)

• Organisational and presentation skills

• Good interpretation and problem-solving skills

• Client service orientation

• Ability to manage expectations

• Self-motivated with the ability to work without supervision

• Excellent time management skills

• Well organised and systematic. Ability to prioritise tasks and follow-up administratively across divisional teams

We put people first, not egos. We’re collaborators, fearless dreamers, and most of all, passionate professionals who thrive on brilliant ideas.

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